Executive and Marketing Assistant
NADF
100 Little Lake Road, Suite 101, Thunder Bay, ON, CanadaFort William First Nation, OntarioP7J0L2
The Executive and Marketing Assistant is responsible for a wide variety of administrative duties in support of the Executive and Marketing Manager. Duties include but are not limited to assisting with marketing activities, providing executive and administrative support, and promoting NADF programs and services. You are a self-starter and a dedicated team player; you have the highest integrity and ability to maintain confidentiality; you are a superior communicator with strong written and verbal skills; you are proactive, organized, and energetic. Key Responsibilities:
1.Administrative Supporta)Perform basic administrative tasks, such as answering phones, responding to emails,photocopying, and scanning.b)Attend meetings and take minutes as needed.c)Support additional tasks as needed to facilitate departmental operations.2.Data Entry and Filinga)Input and manage data in spreadsheets, databases, and other systems.b)Organize and maintain physical and digital filing systems.3.Correspondence and Communicationa)Compose, edit, and format documents, reports, emails, and other correspondence.
Qualifications:
1.A post-secondary diploma in Business or Marketing; or a high-school diploma or equivalent withadditional education in marketing or a related field.2.A minimum of two (2) years of administration experience in a related field.
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Job Type: Salary: Location: Schedule:Closing Date:
Short-Term Contract to March 31, 2025 $35,798 - $50,751 Fort William First Nation office. Monday to Friday, 35 hours per week. Open until filled.
NADF encourages applications from all qualified candidates including women, men, Aboriginal peoples, persons with disabilities and visible minorities. NADF is committed to an inclusive and barrier-free work environment. Workplace accommodation is available. If contacted regarding this opportunity, please advise the Human Resources representative of the accommodation measures, which must be taken to enable you to be assessed in a fair and equitable manner. While we appreciate all applications for this position, only those who are selected for an interview will be contacted. For full job description, visit www.nadf.org/careers.org. Please forward a detailed resume in confidence, along with 3 current work related references with a cover letter to recruitment@nadf.org
Full Time
Administrative assistants
1
$35,798 - $50,751
35
Mon, Tue, Wed, Thu, Fri
10/31/2024
10/1/2024
1.Administrative Supporta)Perform basic administrative tasks, such as answering phones, responding to emails, photocopying, andscanning.b)Attend meetings and take minutes as needed.c)Support additional tasks as needed to facilitate departmental operations.2.Data Entry and Filinga)Input and manage data in spreadsheets, databases, and other systems.b)Organize and maintain physical and digital filing systems.3.Correspondence and Communicationa)Compose, edit, and format documents, reports, emails, and other correspondence.4.Scheduling and Coordinationa)Schedule and coordinate appointments, meetings, and marketing-related events.b)Coordinate travel arrangements, including flights, accommodations, and itineraries.5.Support for Meetings and Eventsa)Assist in organizing meetings and events, such as the Annual NADF Business Awards and AnnualComprehensive Community Planning Conference, and others as required.b)Assist in logistics coordination, including ordering promotional materials.6.Support for Workshops and Webinarsa)Provide administrative and technical support to workshop and webinar hosts, such as setting up eventregistration forms, and other links (i.e. Zoom).b)Prepare marketing and promotional materials, such as booth kits, door prizes, etc.7.Digital Marketing Supporta)Assist in managing social media accounts and online marketing campaigns.b)Assist with content creation, scheduling posts, and responding to inquiries.8.Budget and Expense Managementa)Support in monitoring and tracking department budgets.b)Assist in preparing purchase approvals for department-related activities.
A post-secondary diploma in Business or Marketing; or a high-school diploma or equivalent with additional education in marketing or related field.
NADF encourages applications from all qualified candidates including women, men, Aboriginal peoples, persons with disabilities and visible minorities. NADF is committed to an inclusive and barrier-free work environment. Workplace accommodation is available. If contacted regarding this opportunity, please advise the Human Resources representative of the accommodation measures, which must be taken to enable you to be assessed in a fair and equitable manner. While we appreciate all applications for this position, only those who are selected for an interview will be contacted. For full job description, visit www.nadf.org/careers.org. Please forward a detailed resume in confidence, along with 3 current work related references with a cover letter to recruitment@nadf.org
